Edens Hair & Beauty | Terms & Conditions and Privacy Policy
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Terms & Conditions and Privacy Policy

As of 25th May 2018

Purpose and Scope

 

The Policy is meant for use by our client and any other users.

D.S Edens Ltd hereby referred to as “Edens” has established this Policy in accordance with the General Processing of Personal Data Regulation (GDPR).

This policy applies to former, existing and potential clients as well as to any visitors of the Company website.

This policy aims to provide you with information on what type of information we collect, how it is used and the circumstances where it could be shared with third parties.

 

Commitment

 

The protection of your privacy and personal information is of great importance to us. This is in relation to personal data as provided to us by you whether in paper form, verbally or electronically.

We are committed to safeguarding any Client information we collect, process and store, applying all reasonable measures, including strict security standards to ensure that Clients’ personal data will be processed in a manner that provides protection against unauthorized or unlawful processing and against accidental loss, destruction or damage.

Throughout the site, the terms “we”, “us” and “our” refer to Edens.  Edens offers this website, including all information and services available from this site to you, the user, conditioned upon your acceptance of all terms, conditions, policies and notices stated here.
By visiting our site and/ or purchasing something from us, you engage in our “Service” and agree to be bound by the following terms and conditions (“Terms of Service”, “Terms”), including those additional terms and conditions and policies referenced herein and/or available by hyperlink. These Terms of Service apply to all users of the site, including without limitation users who are browsers, vendors, customers, merchants, and/ or contributors of content.
Please read these Terms of Service carefully before accessing or using our website. By accessing or using any part of the site, you agree to be bound by these Terms of Service. If you do not agree to all the terms and conditions of this agreement, then you may not access the website or use any services. If these Terms of Service are considered an offer, acceptance is expressly limited to these Terms of Service.
Any new features or tools which are added to the current store shall also be subject to the Terms of Service. You can review the most current version of the Terms of Service at any time on this page. We reserve the right to update, change or replace any part of these Terms of Service by posting updates and/or changes to our website. It is your responsibility to check this page periodically for changes. Your continued use of or access to the website following the posting of any changes constitutes acceptance of those changes.

 

Collection of personal data

 

Edens shall only collect information necessary to fulfil any services being offered to you and to improve our services to you.

Edens will gather information and documentation as required, depending on the services being obtained. Your contact details will be received if you make contact with us through our website.

 

General Conditions

 

By agreeing to these Terms of Service, you represent that you are at least the age of majority in your state or province of residence, or that you are the age of majority in your state or province of residence and you have given us your consent to allow any of your minor dependents to use this site.
You may not use our products for any illegal or unauthorized purpose nor may you, in the use of the Service, violate any laws in your jurisdiction (including but not limited to copyright laws).
You must not transmit any worms or viruses or any code of a destructive nature.
A breach or violation of any of the Terms will result in an immediate termination of your Services.
We reserve the right to refuse service to anyone for any reason at any time.
You understand that your content (not including credit card information), may be transferred unencrypted and involve (a) transmissions over various networks; and (b) changes to conform and adapt to technical requirements of connecting networks or devices. Credit card information is always encrypted during transfer over networks.
You agree not to reproduce, duplicate, copy, sell, resell or exploit any portion of the Service, use of the Service, or access to the Service or any contact on the website through which the service is provided, without express written permission by us.
Copyright for all visual media created by or on behalf of Edens (t/a D.S. Edens Education and Training and Edens hair and beauty) will belong equally to the photographer, the academy and any stakeholders involved which includes models, students and tutors, unless otherwise specified within a contract. Ownership of visual media will be owned by Edens and cannot be sold by any other party/stakeholder.  Edens reserve the right to use these visual media at their discretion for any purpose.
The headings used in this agreement are included for convenience only and will not limit or otherwise affect these Terms.

 

Accuracy, Completeness and Timeliness of Information

 

We will take all reasonable care to ensure that all details, descriptions, images and prices of products and courses appearing on the Site are correct at the time when the relevant information was entered onto the system; however, to the extent permitted by applicable law, we do not warrant that the product descriptions, colours or other content available on the Site are accurate, complete, reliable, current, or error-free. Although we aim to keep the Site as up to date as possible, the information including product descriptions appearing on this Site at a particular time may not always reflect the product exactly at the moment you place an order.

 

Modifications to the Service and Prices

 

Prices for our products and services are subject to change without notice.
We reserve the right at any time to modify or discontinue the Service (or any part or content thereof) without notice at any time.
We shall not be liable to you or to any third-party for any modification, price change, suspension or discontinuance of the Service.

 

Third-Party Links

 

Certain content, products and services available via our Service may include materials from third-parties.
Third-party links on this site may direct you to third-party websites that are not affiliated with us. We are not responsible for examining or evaluating the content or accuracy and we do not warrant and will not have any liability or responsibility for any third-party materials or websites, or for any other materials, products, or services of third-parties.
We are not liable for any harm or damages related to the purchase or use of goods, services, resources, content, or any other transactions made in connection with any third-party websites. Please review carefully the third-party’s policies and practices and make sure you understand them before you engage in any transaction. Complaints, claims, concerns, or questions regarding third-party products should be directed to the third-party.

 

Personal Information

 

Your submission of personal information through the store is governed by our Privacy Policy.

Indemnification

 

You agree to indemnify, defend and hold harmless Edens and our parent, subsidiaries, affiliates, partners, officers, directors, agents, contractors, licensors, service providers, subcontractors, suppliers, interns and employees, harmless from any claim or demand, including reasonable legal fees, made by any third-party due to or arising out of your breach of these Terms of Service or the documents they incorporate by reference, or your violation of any law or the rights of a third-party.

 

Changes to Terms of Service

 

You can review the most current version of the Terms of Service at any time at this page.
We reserve the right, at our sole discretion, to update, change or replace any part of these Terms of Service by posting updates and changes to our website. It is your responsibility to check our website periodically for changes. Your continued use of or access to our website or the Service following the posting of any changes to these Terms of Service constitutes acceptance of those changes.

 

Questions

 

Questions about the Terms of Service should be sent to us at info [at] edens [dot] com [dot] cy

 

Payment

 

A student is accepted for enrolment once a 20% deposit payment has been received and an enrolment confirmation email has been sent by Edens. This deposit payment is non-refundable.
Full course fees must be paid via bank transfer or credit/debit card 14 days before the course commences, unless a payment plan or other method of payment is previously agreed and has been confirmed via email. Edens reserves the right to cancel a course/courses if full payment (or payment plan instalment) has not been received.
All course fees include 19% VAT.
Course fees do not include travel, accommodation, beverages or meals.
Students requesting dates outside of Edens schedule will be charged an additional fee for scheduling new dates. Edens reserve the right to allocate further students to these dates, unless previously agreed.
Unless agreed up to 7 days before the start of your course date, any downgrades of course packages will consist of a 20% surcharge of the downgrade price. This is effective from the first day of the course.

 

Cancellations

 

Students must provide sufficient notice for all cancellations. Minimum 14 working days for cancellations and minimum 10 working days for re-bookings (where applicable) – For courses longer than 1 week in duration a minimum of 28 working days must be given for cancellations and re-bookings.
All cancellations must be made directly over the phone to the office and followed up with an email.
In the event of cancellation of courses/examinations by the student, deposit payments will not be refunded and Edens reserves the right to charge 100% of course fees. In the event of a rebooking there will be a charge of up to 100 euros dependent upon course plus an admin charge of 20 euros. Rebooking fee, admin charge and any remaining course fees must be paid in full before rebooking unless otherwise agreed in writing.
Should the course be cancelled by Edens due to unforeseen circumstances, bad weather, terrorism or act of God, then Edens would not refund students. An alternative course date will be offered.

 

Models

 

On occasion, there will be no shows and last minute cancellations when it comes to models that are not in the control of Edens.
 Models can also book themselves in for opportunities and may not be suitable for the treatment.
 Edens has a process to minimize this but on occasion these incidents will occur.
 Edens takes no responsibility or liability in any form in these situations.

 

Attendance

 

Students must complete and email back their initial assessment forms in order to complete their enrolment onto their course. Failure to do so may result in students being refused commencement of their course and moved to another course date.
Students are required to attend all dates of their course. If students fail to attend any part of their course for any reason, Edens will not offer refunds. Catch up dates are at the discretion of Edens and subject to availability.
Students should arrive on time, as stated on their joining letter. Students should contact Edens at the earliest opportunity if they cannot arrive on time.
Edens reserves the right to withhold certificates for poor attendance and failure to pay in full all fees.
Absence should be avoided wherever possible. Any time off for personal reasons, religious holidays, etc. must be discussed and agreed before booking.

 

General

 

Students are expected to look presentable and professional at all times and maintain a professional manner. Rude and abusive behaviour will not be tolerated and will result in immediate termination of courses. No refunds will be given.
All rooms are to be kept in a clean and tidy manner. Students who cause any damages to Eden’s property will be held responsible and charged appropriately. If necessary, police will be informed.
Theft will not be tolerated and will result in immediate termination of all classes and no refund given. Police will be informed.
Students should not remove any property from the school without prior consent.
If translators are required, they must be arranged and paid for by the student. Edens must be notified of translator’s attendance at time of booking.
Any personal belongings at the premises are left at the students own risk. Edens accepts no responsibility or liability for any loss or damage.
Edens reserves the right to change courses, dates, examination dates, examination locations, course content, tutor and fees without any prior notice.
Edens reserves the right to change or restructure course content in order to best cater for students learning abilities. This can result in an increase or a decrease in course content.
For our intermediate and advanced courses, students must have completed relevant beginner’s courses or have relevant industry experience. We reserve the right to suspend/cancel student enrolment until prerequisites are satisfied.
If a student fails to attend an examination for any reason, Edens is not obliged to offer the next available exam date.
Students who fail assessments due to poor attendance and negligence of coursework/homework will be asked to pay for any extra classes needed in order for them to pass their assessments. Edens are not liable for this extra cost.
Edens accepts no liability for adverse effects or issues related to products which students have not trained with. This includes any changes to product content or if products are discontinued by their manufacturer after training.
Edens accepts no liability for treatments that students perform after training is completed. All students are advised to make sure they have both personal and public liability insurance before utilising knowledge gained at Edens.
Edens cannot be held responsible for any external links/websites or their content.
Edens reserve the right to change location of courses between all registered premises’ (prior notice will be given).
All terms and conditions are accepted by students upon booking any courses.

 

Rent a Chair Terms

 

Stylist will sign an agreement which stipulates rental period and rental fee for hiring a chair at Edens.
Stylist will also pay a refundable damage deposit of 100 euros. Rental and Damage Deposit payments must be made by a minimum of 7 days before first rental date.
Additional hours will be charged at 10 euros per hour and deducted from Damage Deposit.
Stylist will be an independent contractor, not an employee of the Edens and does not represent the Edens in any way.
Stylist will conduct his/her business between the hours of (09am-5pm) 
Edens will provide a chair, mirror and trolley for use, as well as toilet, tea, coffee facilities.
Stylist will be responsible for all products and equipment unless requested and previously agreed for an additional fee.
Stylist will be responsible for their own colour products, Sylist can only use Affinage products at the price of 10 euros per tube (inc. VAT)
Stylist will, at all times, dress professionally and in a manner befitting the atmosphere of the Edens.
Stylist will maintain a clean and orderly workspace, free of material that may be considered offensive or inappropriate for the environment. Suitability of the material is subject to Edens’s discretion. Stylist must leave rental space in a clean and orderly fashion. Any time spent cleaning any untidiness/mess left by the Stylist or their client(s) will be charged at 10 euros per hour and deducted from Damage Deposit.
Stylist is not permitted to sublet the rental space.
Stylist is responsible for any damage to the rental space caused by his/her customers, guests, or by himself/herself.
By signing the rental agreement Stylist agrees to all terms and conditions stipulated above.

 

Equal Opportunities Statement

 

No applicant or student receives less favourable treatment on grounds of sex, age, race, colour, nationality, ethnic or national origins, disability, political or religious belief. Students are treated on the basis of their relevant merits and abilities.

 

Privacy Policy

 

This privacy policy sets out how Edens uses and protects any information that you give Edens or when you use this website.
Edens is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.
Edens may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
What we collect
We may collect the following information:
Name
Contact information including email address
Demographic information such as postcode, preferences and course interests
Other information relevant to customer/students

What we do with the information we gather:
We require this information to understand your needs, respond to your enquiries and provide you with a better service.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
How cookies are used
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
Traffic log cookies are used to identify which pages are being used. This helps companies to analyse data about webpage traffic and improve their website in order to tailor it to customer needs.
Overall, cookies help to provide a better website by enabling some companies to monitor which pages you find useful and which you do not. A cookie in no way gives access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to our other schools or other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
You may request details of personal information which we hold about you under the General Data Protection Regulation. If you would like a copy of the information held on you please contact info [at] edens [dot] com [dot] cy
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.
Privacy Assurance
We are firmly committed to ensuring your privacy. Information that you provide is treated as restricted, sensitive information and we protect it using advanced technology.

 

Privacy Policy

 

We are committed to protecting our visitors’ and client’s privacy and we will not collect any personal information about you as a visitor unless you provide it voluntarily. Any personal information you communicate to us is kept in accordance with European Data Protection Laws. Personal information refers to identifiable information about you, such as your name, birth date, email address, postal address and any other information that is identified with you personally.

 

Applicable Data Protection Laws

 

We consider that we have a legal duty to respect and protect any personal information we collect from you and we will abide by such duty. We take all safeguards necessary to prevent unauthorised access and we do not pass on your details collected from you as a visitor, to any third party unless you give us your consent to do so. This privacy policy is governed by and construed with the laws within the European Union.
Information Collected

Edens collect information on their clients and students
Clients:
Name
Contact details
Services provided / received
Any allergies
Contra indications that may affect the service
Students: Information will only be collected as required by the awarding body, such as (not limited);
Name
Contact Details
DOB
ID
Emergency Contact person for health and safety reasons. This is optional at the learners own risk.
How does Edens securely hold course paperwork/documentation?

Course paperwork/documentation can be stored in either hard copy ‘paper’ format or in an electronic document such as Word or PDF.

Loss of data

Trainer/Assessors must take all possible actions to prevent the accidental or deliberate loss of data. Course paperwork/documentation in electronic format must be appropriately backed up either internally or remotely through the internet. Course paperwork/documentation in hard copy format must be securely stored and a backup copy generated if being sent through a secure courier.

Securely transferring data

Course paperwork/documentation may need to be transferred in either hard copy or electronic format. Audit requests from VTCT may require the Trainer/Assessor to transfer copies of paperwork/documentation which can be done electronically or in hard copy.

Retention periods for learner’s data

Course paperwork/documentation including assessment papers, must be kept by the Trainer/Assessor for seven years from the final date of the course meeting with the awarding body’s requirement. Records are maintained to allow any complaints/appeals/confirmation of achievement requests to be dealt with, as well as for auditing purposes. Trainer/Assessor must securely dispose of course paperwork/documentation once this date has been reached.

Data breaches and notification

Under the GDPR Edens has a legal duty to notify the Data Commissioner in Cyprus should a data breach occur.

What is a data breach?

A data breach is described in the GDPR as accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data.

The following example situations would be considered a data breach:

• Access to personal data by an unauthorised person or organisation
• Deliberate or accidental deletion of data
• Sending data to the wrong person
• Computers, phones or any electronic equipment on which data is stored, being lost or stolen • Paper files, on which data is written, being lost or stolen
• Changing a person’s data without their permission
• Loss of availability of data

Purpose of collecting and processing of personal data

Your personal data is used for specific, explicit and legitimate purposes and only as required to provide quality service to you or to comply with applicable legislations as mentioned above.

Who controls and processes your personal data

Edens and any company which we engage with for the purpose of carrying out your chosen service may collect, process and store personal data provided by you as stated above. The data collected will be limited to the required data, and stored for the maximum period required by law for the purpose of the service being offered.

Access to your information


You may request us at any time what information is effectively held on you if any, at that particular time. You have the right to have any inaccuracies corrected and where applicable erased, if they are not already deleted. Any such application shall be made in writing to info [at] edens [dot] com [dot] cy  and is to be signed by the data subject.

Changes to this Privacy Policy


If there are any changes to this privacy policy, we will replace this page with an updated version. It is therefore in your own interest to check this page any time you access our web site so as to be aware of any changes which may occur from time to time.

 

What Are Cookies?

 

Cookies are necessary and enhance your browsing experience. Without cookies, you would have to re-enter all of your information every time you revisited The London Hair Academy. A cookie will simply remember your information on our website to save you time.
Cookies don’t search your computer for information. Cookies register the information you provide through your browser. When you enter information on a website, the cookies store your information, both for ease of use on your next visit, and for ad tracking.
Cookies are harmless. They cannot introduce viruses on your computer.
Cookies are not the same thing as Spyware. A cookie stores your website surfing information in an encrypted (not plain language) form and cannot be used to identify you.
Cookies only store the information you provide. A cookie cannot “grab” your personal details. For example, a cookie can only store your email address on the website if you have typed in your email address; a cookie stores all information you voluntarily give when you visit a website.

Edens takes all concerns seriously and will work with you to resolve any such concerns.
Any concerns and/or requests can be raised to Edens whose contact details are below:
Email: info [at] Edens [dot] com [dot] cy
If you are not satisfied with any responses provided by Edens you have the right to raise such matters with the Cyprus Data Protection Commissioner;
Office of the Commissioner for Personal Data Protection
1 Iasonos str., 1082 Nicosia
P.O.Box 23378, 1682 Nicosia
Tel: +357 22818456
Fax: +357 22304565
Email: commissionerdataprotection.gov.cy